![]() ![]() We'll start with an example of a poorly written memo. Let’s explore a few business memos to see this lesson in action. And before you submit your memo to your audience, consider getting feedback from a colleague to ensure your message is effective and professional. Read over your writing to cut unnecessary material, clarify your main points, and proofread for grammar and factual errors. RevisionĪs discussed in the Business Writing Essentials lesson, revision is vital for any quality document. If you do include a farewell, make it brief. Generally, memos don’t include a farewell (such as “Sincerely, Tonya”), but it may be appropriate depending on your message or your company’s style. Whenever you start a paragraph in a memo, always put the main point of that paragraph first, as this makes your writing direct and easy to follow. Lawson”) and immediately go into the body text. Most business memos skip the greeting (such as “Greetings, Ms. Subject: Make the subject brief and descriptive.Date: Write out the complete date (for example, June 30, 2017).If you're addressing a designated group, however, simply state the name of the group (for example, Accounting Department). To: Include each recipient’s name and job title (for example, Miranda Lawson, Director of Marketing).Writing a business memoīusiness memos usually begin with a header section that lists recipients and other details in the following format: An official memo is no place to single someone out in a critical way, so focus on facts and constructive plans for the future. As with any business document, always remain professional and polite, even if you have to address a negative topic. Memos can be addressed to a single person or a group, so tailor your message to reflect the concerns of your audience. Here is a format you can use to create business memos: Memorandum. Related: 7 Types of Business Letters and When To Use Them. They can also be printed and distributed wherever this message would have the most impact. Some memos such as those related to research, presentation or results may require additional data in the form of an attachment to substantiate the memo’s message. Memos are usually more formal than emails and are often used when you need to give your message a more official look. Discuss only what the reader needs to know, but include information about where to obtain additional information if necessary.While business memos and emails may look similar at first, a memo has some key differences. This will increase the likelihood of getting your point across, because most people will read a short, concise memo right away. While you don’t want to omit any information that the reader needs, it’s also important to keep explanations short and simple. The text of the memo should be relatively short one page is a good rule of thumb. Why do the recipients need to take the action? What are the benefits? How will it affect them? Is there any accompanying documentation (reports, forms, charts) that the recipients need? (These can be included as attachments to the memo.) Memo’s worden vooral gebruikt in een zakelijke omgeving. Is there any information (contact names, numbers, URLs) they need to have in order take this action? Is there an action that the recipients need to take? If so, exactly what do they need to do? How do they take this action? Is there a change that will be occurring? If so, what is the change and when will it occur? What are the most important facts that the recipients need to have? Why do the recipients need this information? What is the purpose of the memo? What will it tell its recipient(s)? When preparing to write a memo, ask yourself the following questions: Your aim in writing a memo is the same as with other professional correspondence: You want to quickly and effectively communicate your purpose to your reader. Memos often share new information, like changes to schedules or benefits, or they may encourage the reader to take an action, such as attend a meeting or use less paper. Memos frequently address a small or large group of people, but some of the memos you write may be intended for one person. They allow members or departments within an organization to communicate and relay information. While business letters allow members of an organization communicate with people outside the organization, memos usually contain information that affects those within a particular organization. A memorandum or memo helps members of an organization communicate and share information that is relevant to people within the organization.
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